SharePoint 2013 Meeting Workspace is a powerful tool that can be used to streamline meeting planning and collaboration. By creating a well-designed template, you can ensure that your meetings are organized, efficient, and professional.
Essential Elements of a Professional Meeting Workspace Template
How to build an alternative to Meeting Workspaces in SharePoint
1. Meeting Information
Meeting Title: Clearly indicate the purpose of the meeting.
Date and Time: Provide the specific date, time, and location of the meeting.
Attendees: List all expected attendees, including their names, titles, and organizations.
Meeting Agenda: Outline the topics to be discussed, including estimated time for each item.
2. Pre-Meeting Materials
Meeting Documents: Upload any relevant documents, such as presentations, Reports, or handouts.
Meeting Notes: Create a section for capturing meeting notes during or after the meeting.
Action Items: Assign tasks to attendees with clear deadlines and responsibilities.
3. Post-Meeting Follow-up
Meeting Minutes: Generate a summary of the meeting, including key decisions, action items, and next steps.
Meeting Evaluation: Include a survey or feedback form to gather attendee input on the meeting’s effectiveness.
Design Elements for Professionalism and Trust
1. Consistent Branding
Corporate Colors: Use the company’s official colors to maintain brand consistency.
Logo Placement: prominently display the company logo in the template header.
2. Clear and Concise Layout
Organized Sections: Divide the template into well-defined sections for easy navigation.
Consistent Formatting: Use consistent fonts, sizes, and styles throughout the template.
Whitespace: Use ample whitespace to improve readability and create a professional appearance.
3. Intuitive Navigation
Clear Labels: Use clear and descriptive labels for all sections and elements.
Logical Structure: Organize information in a logical sequence that is easy to follow.
4. Professional Imagery
High-Quality Graphics: Use high-quality images and graphics that enhance the template’s visual appeal.
Relevant Imagery: Choose images that are relevant to the meeting topic and reinforce the company’s brand.
5. Accessibility
Accessibility Features: Ensure that the template is accessible to users with disabilities by following accessibility guidelines.
Additional Considerations
1. Customization Options
Flexibility: Allow users to customize the template to fit their specific needs and preferences.
Version Control: Implement version control to track changes and maintain template integrity.
2. Integration with Other Tools
Calendar Integration: Integrate the template with the company’s calendar system for seamless scheduling.
Workflow Integration: Create workflows to automate tasks and streamline processes.
3. User Training
Training Materials: Provide comprehensive training materials to help users effectively use the template.
Support Resources: Offer ongoing support and assistance to users who may need help.
By incorporating these design elements and best practices, you can create a professional SharePoint 2013 Meeting Workspace Template that will enhance collaboration, improve meeting efficiency, and contribute to the overall success of your organization.
