A commercial cleaning service agreement template is a crucial legal document that outlines the terms and conditions governing the relationship between a commercial cleaning service provider and a client. It serves as a contract that protects the interests of both parties, ensuring clarity, accountability, and adherence to agreed-upon standards.
Essential Elements of a Commercial Cleaning Service Agreement Template
Free Cleaning Service Contract Template – PDF Word – eForms
1. Identification of Parties
Clearly state the names and addresses of both the commercial cleaning service provider and the client.
Include relevant contact information, such as phone numbers, email addresses, and websites.
2. Scope of Services
Define the specific cleaning services to be provided, including the frequency, duration, and location of cleaning activities.
Specify the areas to be cleaned, such as offices, restrooms, common areas, or exterior spaces.
Outline any specialized cleaning tasks, such as carpet cleaning, window cleaning, or deep cleaning.
3. Equipment and Supplies
Indicate whether the cleaning service provider will supply all necessary equipment and supplies, or if the client is responsible for providing certain items.
Specify any required cleaning products or standards to be followed.
4. Personnel
Detail the number and qualifications of cleaning personnel to be assigned to the client’s premises.
Specify the expected level of supervision and training for cleaning staff.
5. Hours of Operation
Outline the agreed-upon cleaning hours, including any specific time restrictions or limitations.
Address any potential disruptions or emergency cleaning situations.
6. Payment Terms
Specify the payment schedule, including the frequency and due dates for invoices.
Clearly state the payment terms, such as net 30 days or upon receipt of invoice.
Outline any late payment fees or penalties.
7. Confidentiality
Address the confidentiality obligations of both parties, ensuring that sensitive information is protected.
Specify any restrictions on the use or disclosure of proprietary information.
8. Insurance and Indemnification
Require the cleaning service provider to carry adequate liability insurance to cover any potential damages or injuries.
Include an indemnification clause to protect the client from any claims or liabilities arising from the cleaning services.
9. Termination
Outline the conditions under which either party may terminate the agreement, such as breach of contract or mutual consent.
Specify any notice periods or termination fees.
10. Governing Law and Dispute Resolution
Specify the governing law that will apply to the agreement.
Determine the dispute resolution mechanism, such as mediation or arbitration, in case of disagreements.
Design Elements for a Professional Commercial Cleaning Service Agreement Template
Clear and Concise Language: Use simple, straightforward language that is easy to understand. Avoid legal jargon or technical terms that may confuse the parties.
Professional Layout: Use a clean and professional layout with consistent formatting, headings, and subheadings.
Consistent Branding: Incorporate the branding elements of the commercial cleaning service provider, such as logos, colors, and fonts.
Easy Readability: Use a font size and style that is easy to read, with adequate spacing between lines and paragraphs.
Clear Organization: Structure the agreement in a logical and organized manner, making it easy for the parties to find specific information.
Legal Review: Consult with an attorney to ensure that the agreement complies with applicable laws and regulations.
By carefully considering these elements, you can create a professional commercial cleaning service agreement template that effectively protects the interests of both parties and fosters a successful business relationship.
